In today’s digitized and fast-paced work environments, most businesses need collaboration software to maintain a smooth workflow. Projects can get complicated and require collaboration from multiple departments in your organization. In this case, a workspace solution keeps everyone on the same page so they can execute the project seamlessly.

But how do you choose the best collaboration solution for a workspace? What features should I look for when purchasing a workspace solution? This guide will answer these questions. Read on to discover the 5 essential features your next team workspace solution should have.

1. File sharing and storage

Every business needs a common area to store and share files. In the pre-digital world this would have been a physical shelf, but technology has made things much easier. Employees can upload files to a digital space and retrieve them when needed. An ideal workspace solution should have this feature to allow employees to access crucial information without hassle.

For example, Google Workspace includes Google Drive, which allows organizations to store, sort and share huge volumes of files. You can keep as many files as possible within your storage limit. To prevent unauthorized access, administrators can secure files with passwords and control what their colleagues can do to a file (view, comment, or edit). With its hierarchical structure, Google Drive allows businesses to organize files in a way that any employee can easily find them.